FACILITIES SERVICES

Virtual Facilities Management Service (vFM)

Facilicom, LLC.’s comprehensive Virtual Facilities Management (vFM) service is specifically designed to cater to the unique needs of banks, credit unions, providing efficient and cost-effective management of physical assets and infrastructure. With a focus on lease management, invoice management, vendor management, cost containment, contract management, procurement, security systems management and day-to-day facilities-related tasks, our vFM service ensures seamless operations, enhanced security, and optimized facility utilization. Additionally, we offer specialized expertise in areas such as tenant improvement, lease negotiation, value engineering, construction management, ATM & night drop implementation, and signage management.

BENEFITS

  • Streamlined lease and invoice management, reducing administrative burden

  • Enhanced vendor management, ensuring high-quality services at competitive rates

  • Effective cost containment strategies, optimizing facility-related expenses

  • Improved facility utilization and maintenance, minimizing downtime and disruptions

  • Expert contract review, negotiation, and procurement, driving value and savings

  • Robust security and alarm systems management, safeguarding staff and assets

  • Professional tenant improvement and construction management, aligning facilities with operational needs

  • Comprehensive services for ATM and night drop implementation, enhancing customer convenience.

  • Efficient signage management, reinforcing brand identity, and improving customer experience

Facilicom, LLC’s Virtual Facilities Management (vFM) service offers banks a comprehensive solution to manage their physical assets and infrastructure efficiently. By focusing on lease and invoice management, vendor management, cost containment, day-to-day tasks, contract management, procurement, security systems management, and specialized services like tenant improvement, construction management, and signage management, we help banks optimize facility operations, enhance security, and provide superior banking experiences. Embracing our VFM service enables banks to concentrate on core operations while ensuring efficient facility management and a seamless banking environment.

Key Features:

  1. Lease Management:

    Facilicom LLC’s vFM service includes robust lease management capabilities. We handle lease administration tasks, ensuring compliance with lease terms, tracking lease expirations, and negotiating lease renewals. By centralizing lease data and streamlining processes, we help banks optimize their lease portfolio and minimize risk.

  2. Invoice Management:

    We streamline the invoice management process by leveraging technology and automation. Our service includes invoice verification, validation, and processing, ensuring accurate and timely payment of invoices. We implement rigorous controls to prevent overpayments, identify billing discrepancies, and optimize cost management.

  3. Vendor Management:

    Our vFM service offers comprehensive vendor management to ensure efficient service delivery. We manage vendor contracts, track service level agreements, monitor vendor performance, and handle issue resolution. Our aim is to establish strong partnerships with vendors, enhance accountability, and ensure high-quality services while containing costs.

  4. Cost Containment:

    Cost containment is a crucial aspect of our vFM service. We analyze facility expenses, identify cost-saving opportunities, and implement strategies to optimize spending without compromising quality. Our experts conduct regular audits, negotiate favorable contracts, and implement effective cost-control measures to help banks achieve financial efficiency.

  5. Day-to-Day Facilities-Related Tasks:

    We take care of day-to-day facilities-related tasks, including maintenance coordination, repair management, space utilization optimization, and emergency response planning. Our vFM service ensures that facilities are well-maintained, operational issues are promptly addressed, and disruptions are minimized, enabling smooth banking operations.

  6. Contract Review and Negotiation:

    Our experienced professionals review and negotiate contracts related to facility services, construction projects, and equipment procurement. Our expertise in contract negotiation helps banks achieve cost savings and drive value in their facility management endeavors. We ensure that contracts align with the bank's goals, mitigate risks, and secure favorable terms and conditions.

  7. Procurement:

    Efficient procurement is essential for banks to acquire necessary equipment, furniture, and supplies. Our VFM service includes strategic procurement management, vendor selection, competitive bidding, and contract negotiation to ensure banks obtain high-quality products at competitive prices.

  8. Security and Alarm Systems Management:

    We oversee the installation and configuration of the security systems and alarm management, including access control, surveillance cameras, intrusion detection, and alarm monitoring. Our service promotes a secure environment for staff, customers, and assets, minimizing risks and addressing potential security threats.

  9. Tenant Improvement:

    For banks looking to enhance their facilities, we provide tenant improvement services. From space planning and design, furniture and equipment procurement to construction management and project coordination, our experts ensure smooth execution of tenant improvement initiatives, aligning with the bank's brand and operational requirements.

  10. Value Engineering on Construction, Furniture & Bulk Purchasing:

    We offer value engineering services for construction projects, furniture procurement, and bulk purchasing needs. Our team analyzes designs, specifications, and pricing to optimize costs without compromising quality, helping banks achieve the best value for their investments.

  11. Construction Management:

    Our vFM service includes comprehensive construction management, overseeing construction projects, coordinating contractors, and ensuring timely completion within budget. We manage all aspects of the construction process, from planning and design with the Architect and Designers, to execution and quality control.

  12. ATM & Night Drop Implementation:

    We assist banks in implementing ATM and night drop facilities, handling site selection, vendor coordination, installation, and ongoing maintenance. Our service ensures that these vital banking services are seamlessly integrated into the facilities, enhancing customer convenience.

  13. Building Exterior and Interior Signage:

    We manage the design, installation, and maintenance of building exterior and interior signage. Our experts ensure that signage aligns with the bank's branding guidelines, enhances visibility, and effectively communicates information to customers.

Partner with Facilicom, LLC.’s to unlock the full potential of your IT investments, optimize operations, and stay ahead in the dynamic banking landscape. Our experienced consultants bring industry expertise and a deep understanding of banking technology challenges, empowering you to achieve long-term success.